Next Ordinary Meeting: Monday 7th January 2013 at 7.15 in the church.
The Annual Meeting of the Parish Council was held on 8 May 2012
This meeting must be held in MAY, and in an Election Year MUST be held on the fourth day after the Election or within fourteen days.
Three clear days notice of the meeting must be given and posted in a conspicuous place in the parish. Notice must be given, together with an agenda, to councillors, also three clear days before the meeting.
The Chair for the on-going year is elected at this meeting, together with the Vice Chair. (Note: during the Election, the clerk DOES NOT take the Chair.) The retiring Chair if present, presides until his/her successor is elected. The new Chair must always sign a fresh Declaration of Acceptance form on election.
It is in effect a normal parish council meeting except that item 1 on the agenda has to be The Election of the Chair. It is at this meeting that the Vice Chair and Committees/Sub Committees and terms of reference and representation to outside bodies are appointed.
Parish Council Meetings
In addition to the annual meeting of the parish council, at least three more full council meetings must be held during the year.
Legally, notice of the meeting must be posted three clear days before the day of the meeting. Agenda and notice of meeting must be delivered to councillors at their normal residence.
The meeting must not normally be held on licensed premises.
The agenda should include public speaking as part of the Council Agenda.
Annual Parish Meeting was held on 8 May 2012
This is a meeting of the PARISH and not the Parish Council.
Seven clear days notice of the meeting must be given. The meeting must be held between 1 March and 1 June, both dates inclusive, and must not commence earlier than 6.00pm.
It MUST be held.
Any registered local government elector is entitled to speak and vote. Other members of the public (and press) can be present but cannot participate in the meeting.
The chair of the parish council, if present, takes the chair (in the absence of the chair, the vice chair; if neither are present a chair is elected, for that one meeting, from those present, but NOT the clerk.
Any resolutions passed are not binding on the parish council unless a poll is sought.
Minutes must be taken and kept in a separate book to parish council meetings and approved and signed at the next annual parish meeting.
There is no requirement for the chair to give an annual report although he/she may wish to do so. It is good practice to explain how the precept for the previous year has been spent together with basis of the precept for the coming year.
The meeting also provides an opportunity to invite a speaker on some subject relevant to the parish and for the public to raise any matters they wish. In some parishes chairs of parochial charity trustees make a report. Local clubs and societies may also be invited to report.
The conduct of the council is governed by Standing Orders